Coworking operator MyWorkSpot has joined forces with Berkshire-based software developer Webequator to design and build a new digital visitor management software for their Maidenhead workspace.

With the ambition to ditch their paper based sign-in for visitors and create a GDPR-compliant digital solution that would professionalise and significantly improve the experience for guests and resident businesses alike; the team turned to local software developers and long-time MWS residents Webequator.

Fast-forward just 8 weeks, the Webequator team have delivered a web-based solution that allows all guests to quickly register their arrival at the office, confirm the COVID-19 symptom checker and automatically alert whoever it is that are visiting by email (and soon text message).

How it works:

  1. Guest arrives, takes body temperature and completes UK Gov. Track and Trace App
  2. Guest completes MyWorkSpot iPad based check-in form & confirms COVID-19 checks
  3. Integrated with existing MyWorkSpot member software, the App alerts member that their guest(s) have arrived by email
  4. App informs guest of the centre wifi code
  5. Guest checks out when leaving the building

MyWorkSpot Director David Johnston said: “The Webequator team have delivered an App that makes check-in seamless for all our guests here at MyWorkSpot. The system alerts the MyWorkSpot team as well as the member that their guest has arrived, while keeping track of all incoming and outgoings in the building which is crucial during these COVID times.  I would recommend this system for any shared office, or indeed traditional office teams looking to implement a COVID-safe reception registration system .”

CEO of Webequator Hardy Kapoor said:  “We were delighted to work with MyWorkSpot on this project and deploy the Visitor Management solution at their offices in Maidenhead. Enhancing customer experience with a quick and efficient system, it also serves to improve security, data compliance and Covid risk management. The front desk system can be customised, as feature rich as required and easy to integrate with existing business software for your company.” Get in contact with Webequator

The MyWorkSpot team also recent sent out a short video to their members reinforcing the new process





MyWorkSpotUK 1200 627

13 November 2020

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