Who is the controller of your personal data?

MyWorkSpot Ltd, is the controller of the personal data you submit to us and responsible for your personal data under applicable data protection law.

MyWorkSpot Ltd
Clyde House
Reform Road
Maidenhead, Berkshire

Company number: 10512814

VAT registration number: 272576382

Contact: info@myworkspotuk.com

What information we collect and where it is collected from:

The personal information we request and collect is considered valid by data protection law. It might include your name, email address, postal address and telephone number.

There are a number of ways we come into contact with your personal data. For example, when you use our website, complete a registration form or newsletter subscription, attend an event, sign a disclaimer, or take part in our competitions or promotions.

Here’s a bit more detail on the ways in which we collect personal data:

  • If you provide services to MyWorkSpot, we collect information in line with your contract for services
  • If you register for, or attend an event, we keep track of this information
  • If you purchase goods or services from us, we collect information about your purchase history
  • If you request information from us, we keep a record
  • If you complete a survey or provide feedback, we keep data to analyse results
  • If you complete a contact form or contact us by email, phone, letter or social media, we keep a record

We may collect information available in the public domain, for example, newspaper or online media items, publicly available posts on LinkedIn or social media or Companies House listings

We may collect technical information relating to website usage, including your browser type or the Internet Protocol (IP) address used to connect your computer to the Internet

We may gather general information about the use of our website, such as which pages users visit most often and which services generate most interest. We may also track which pages users visit when they click on links in emails to make improvements to our website. Where possible we use aggregated or anonymous data which does not identify individual visitors to our website.

Why do we collect your data?

By law, in the commercial running of MyWorkSpot Ltd we have a legitimate interest to process data (except where your rights as a data subject override our legitimate interest). We are committed to delivering great service to our clients and customers and the information we keep enables us to:

  • To keep in contact, keep records up to date and share relevant updates on products, services and events
  • Review feedback so we can continuously improve our products and services
  • Define new types of customers/clients and develop new products and services
  • Efficiently fulfil our legal and contractual obligations
  • Comply with rules and regulations from regulators
  • Analyse and review business success metrics to make decisions about marketing, advertising and communication content and future business direction

In addition, if allowed to do so by law, or we have your consent, we may contact you with products and services we think might be of interest to you for e-marketing purposes.

Where do we store your data?

The data that we collect from you is stored within the European Economic Area (“EEA”) but may also be transferred to and processed in a country outside of the EEA. Any such transfer of your personal data will be carried out in compliance with applicable laws.

For transfers outside the EEA, MyWorkSpot will use Standard Contractual Clauses and Shields as safeguards for countries without adequacy decisions from the European Commission.

Who can access your data?

Your data may be shared within MyWorkSpot Ltd. We never pass on, sell or swap your data for marketing purposes to third parties outside MyWorkSpot Ltd

Data that is forwarded to third parties, is only used to provide you with our services. A list of the third parties we share your personal data with can be found below.

  • Stripe Inc
  • Hubspot Inc
  • MailChimp
  • Credit Reference Agencies
  • HM Revenue & Customs and other regulators or authorities
  • Xero Ltd
  • OfficeRND
  • Kisi

You can find details of how these third parties use your personal information by looking at their privacy policies, all of which should be available on the relevant websites, or on request.

We require all organisations who we share your data with to respect the security of your personal data and to treat it in accordance with the law. We do not allow any of our service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

How long do we retain your personal data

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

What are your rights?

Right to access

You have the right to request information about the personal data we hold on you at any time. You can contact MyWorkSpot Ltd and we will provide you with your personal data via e-mail.

Right to portability

Whenever MyWorkSpot Ltd processes your personal data, by automated means based on your consent or based on an agreement, you have the right to get a copy of your data transferred to you or to another party. This only includes the personal data you have submitted to us.

Right to rectification

You have the right to request rectification of your personal data if the information is incorrect, including the right to have incomplete personal data completed.
You can contact MyWorkSpot at info@myworkspotuk.com to request any personal data correction.

Right to erasure

You have the right to erase any personal data processed by MyWorkSpot Ltd at any time.

Your right to object to processing based on legitimate interest

You have the right to object to processing of your personal data that is based on MyWorkSpot Ltd legitimate interest. MyWorkSpot Ltd will not continue to process the personal data unless we can demonstrate legitimate grounds for the process which overrides your interest and rights or due to legal claims.

How can you exercise your rights?

We take data protection very seriously and therefore we have dedicated customer service personnel to handle your requests in relation to your rights stated above. You can always reach them at info@myworkspotuk.com

Data Protection Officer

We have appointed a Data Protection Officer to ensure that we continuously process your personal data in an open, accurate and legal manner. You can contact our Data Protection Officer at info@myworkspotuk.com and write DPO as subject matter.

Updates to our Privacy Notice

We may need to update our Privacy Notice. The latest version of the Privacy Notice is always available on our website. We will communicate any material changes to the Privacy Notice, for example the purpose of why we use your personal data, the identity of the Controller or your rights.

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